Position: Development Associate

Hours: Regular part time, 20-24 hours/week

Location: Portland, OR

 

Who we are

The Architectural Heritage Center (AHC) in Portland, OR is a 501c3 organization dedicated to advancing knowledge and appreciation of Portland’s historic built environment to support the architecture and cultural heritage that make the city unique. The AHC’s mission and work show the value of preservation and its relevance to important, timely issues such as affordability, sustainability, and cultural diversity. The AHC operates a vibrant educational center in Central Eastside Portland with galleries presenting rotating exhibits on diverse topics in architecture and preservation, programming and event spaces, a library/archives, architectural artifacts storage, and offices. The architecture center is in a restored historic (1883) building in Portland that we steward. In addition to programs presented at our center, the AHC’s work extends actively into the community through direct advocacy, an extensive menu of over 100 walking tours throughout Portland, and productive partnerships with other institutions.

Some of our recent programs and projects include the exhibit Black Domain with artist Intisar Abioto, our new guidebook Touring the Central Eastside: Architecture + History, and work to save historic places like Parkway Manor.

Please go to www.visitahc.org to learn more.

 

Position Summary

The Development Associate is a critical part of the AHC’s fund development activities and success. The position provides core support to our fundraising from individuals, businesses, events, and rentals. The position also helps manage our individual and business membership program. The Development Associate assists with a range of tasks in donor communications, cultivation, and stewardship. This position leads work in our fundraising databases and ensures our databases support fundraising strategy and operations.

The Development Associate reports to the Development Director and is an important part of a small, integrated AHC team in public programs, communications, and general operations. 

 

Essential Duties

Database Maintenance, Data Entry, Donation Processing

  • Manage donor records in our contact/fundraising/event ticketing database (currently Neon CRM), including accurately entering new and updated data; maintaining records and user accounts; and regular data clean up
  • Maintain knowledge of new software developments and features; troubleshoot issues; train staff and volunteer users
  • Process donations accurately and in a timely manner in database; prepare and send written and email donation acknowledgements to donors
  • Produce standard and custom donor reports for review and assessment of fund development; contribute to donor research and tracking of giving and stewardship

Membership Support

  • Lead the processing of membership donations and renewals for individual and business membership program; oversee volunteer work on membership-related work
  • Manage the online Resource Guide on the AHC website by entering and updating business member profiles

Fundraising and Donor Stewardship Events

  • Assist with planning and executing 2-3 fundraising events per year, including our annual benefit, Building Stories
  • Manage fundraising event software (currently ClickBid)

Rental program

  • Help coordinate facilities rentals in our historic West Block’s building; contribute to efforts to grow our rental program

Other Important Support

  • Share with other staff responsibility for covering visitor reception in our galleries when a volunteer/dedicated staff person is unavailable (note the option to work Saturdays when our gallery is open)
  • Answer phones, help monitor general email account, light administrative work

 

Qualifications and Qualities

1-3 years’ experience with a non-profit organization or educational institution, or a comparable mix of work experience and education; experience in customer service, database management, or other administrative duties

Cultural competency skills and demonstrated ability to work with people of diverse races, ages, genders, abilities, and economic backgrounds; commitment to fostering an inclusive community, where people of all identities are represented and feel welcome

Understanding and enthusiasm about fundraising and donor cultivation, or willingness to learn

Ability to quickly learn Customer Relationship Management applications (we use Neon CRM), comfort working with databases, and understanding of database logic

Excellent organizational skills, attention to detail, accurate data entry, and ability to self-verify work; ability to meet deadlines to complete projects efficiently and effectively while managing multiple priorities

Excellent oral and written communications; excellent interpersonal skills and ability to interact tactfully and diplomatically in writing and in person with a diverse community of supporters including volunteers, donors, staff, and Board

Experience organizing or managing special events 

Proficient in Microsoft Office products

Adaptability and comfort working with a small staff in a collaborative environment; willingness to work in and support full efforts of a public-facing architecture center

Interest in the AHC’s mission and areas of focus, including, but not limited to, history, architecture, preservation, cities and urban development, adaptive reuse/renovation, arts, crafts, or material culture.

 

Compensation and Benefits

  • $19.00 – $21.00 hourly depending on experience
  • Up to ten paid holidays per year depending upon normal scheduled work days and hours
  • Personal Time Off (PTO) accrual pro-rated based on actual hours worked
  • Option to participate in Oregon Saves retirement savings program
  • Central Eastside public transportation benefits, including Commuter Pass and Transportation Wallet for discounted TriMet services 
  • Reciprocal Employee Attractions Pass (REAP) which provides free access for employee and one guest to 20+ regional cultural sites

 

Job Conditions/Access

This is a regular, non-exempt part-time position at 20-24 hours/week.  

The Architectural Heritage Center’s exhibit galleries are open to the public Thursday-Saturday, 11am-5pm. AHC employees currently work a schedule that is remote Monday-Wednesday and on site Thursday-Friday. In general, the AHC offers a flexible work schedule that accommodates part-time work, but at the same time, we are a public center and we want to ensure adequate staffing and mutual team support when we are open. Approximately half of the Development Associate’s weekly hours should fall on Thursdays and/or Fridays and be onsite on these days. We are also open on Saturdays, so there is the possibility to incorporate Saturdays into the Development Associate’s work schedule, if desired.   

This position also includes occasional staffing of evening and Saturday programs and events as needed.

The work environment is a 2nd floor office located within a public architecture center in the Central Eastside district of Portland at 701 SE Grand Ave. Our building is accessible with an entry ramp, elevator, and accessible restroom stalls. The noise level in the work environment is usually low to moderate.  While performing the duties of this job, the Development Associate is regularly required to sit, stand, walk, speak, and hear.  The position requires extensive computer use.  The employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 25 pounds. 

 

How to apply

To apply, please submit a cover letter addressing how you meet the requirements of this position and a copy of your most recent CV/resume to jobs@visitahc.org with Development Associate in the subject line.

To request accommodations or alternative formats of this application, or to contact us regarding issues with the application process, please call (503) 231-7264 or email jobs@visitahc.org. 

The AHC/BMF is an equal opportunity employer committed to diversity, equity, and inclusion. We strive to build a diverse workforce and we encourage applications from persons of color, persons with disabilities, women, and LGBTQ+ and other underrepresented applicants.

View and download a PDF of this job description.